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Privacy Notice

1. WHO ARE WE?

  • 1.1 Cricket Solutions, Unit 15, Regis Industrial Estate, Dorset Road, Sheerness Kent, ME12 1LY, (“Cricket Solutions”; “Invicta”; “Company”; “us”; “our”; “we”).

  • 1.2 Our membership includes Junior and Adult members in addition to Coaches, Managers and Coordinators (“Junior”; “Adult”; “Parent”; “Guardian”; “Coach”; “Manager”; “you”; “your”; “yourself”)

 

2. ABOUT THIS PRIVACY NOTICE

  • 2.1 This Privacy Notice explains when and why we collect personal information about our members and coaches, how we use it and how we keep it secure and your rights in relation to it.

  • 2.2 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

  • 2.3 Where we need to collect personal data to fulfil Company responsibilities and you do not provide that data, we may not be able honour or administer your membership.

  • 2.4 We reserve the right to amend this Privacy Notice from time to time without prior notice. You are advised to check our website or contact our Welfare Officers for any amendments (but amendments will not be made retrospectively).

 

3. WHAT INFORMATION WE COLLECT AND WHY

  • 3.1 We may collect, use, and store your personal data, as described in this Privacy Notice, and as described when we collect data from you.

  • 3.2 You provide information about yourself when you register with Invicta, and by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise.

  • 3.3 The information you give us may include your name, date of birth, address, e-mail address, phone number, gender, and the contact details of a third party in the case of emergency. We may also ask for relevant health information, which is classed as special category personal data, for the purposes of your health, wellbeing, welfare, and safeguarding. Where we hold this data, it will be with the explicit consent of the participant or, if applicable, the participant’s parent or guardian.

  • 3.4 The reason we need personal data is to be able to run the Area Programme, courses, sessions, supply clothing and arrange matches; to administer memberships and provide the membership services you are signing up to when you register with Invicta. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a participant or member to provide the services you are registering for.

 

4. HOW WE PROTECT YOUR PERSONAL DATA

  • 4.1 We will not transfer your personal data outside the EU without your consent.

  • 4.2 We have implemented generally accepted standards of technology and operational security to protect personal data from loss, misuse, or unauthorised alteration or destruction.

  • 4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

  • 4.4 For any payments which we take from you online we will use a recognised online secure payment system.

  • 4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

 

5. WHO ELSE HAS ACCESS TO THE INFORMATION YOU PROVIDE US?

  • 5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.

  • 5.2 We may share your data with cricketing partners such as Kent Cricket and its subsidiaries, the ECB, other Area cricket organisations and third-party data managers that we appoint as data processors as part of administering your involvement in cricket (Play-Cricket).

  • 5.3 We will not transfer your data to any other third parties without obtaining your consent and, where possible, will anonymise your data before sharing.

  • 5.4 We will also not share any other personal data you provide to us that is not cricket related data.

  • 5.5 We may approach you on behalf of our business partners and/or sponsors but will never pass your contact details onto them.

 

6. HOW LONG DO WE KEEP YOUR INFORMATION?

  • 6.1 We will hold your personal data on our systems for as long as you are a member the Cricket Solutions programme and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form to be able to comply with future legal obligations.

  • 6.2 We securely destroy all personal information once we have used it and no longer need it.

 

7. YOUR RIGHTS YOU HAVE THE FOLLOWING RIGHTS UNDER DATA PROTECTION LEGISLATION:

  • 7.1. To access a copy of the information comprised in your personal data.

  • 7.2. To object to processing of your personal data that is likely to cause or is causing damage or distress.

  • 7.3. To prevent processing for direct marketing.

  • 7.4. To object to decisions being taken by automated means.

  • 7.5. In certain circumstances, to have inaccurate personal data rectified, blocked, erased, or destroyed; and

  • 7.6. To claim compensation for damages caused by a breach of data protection legislation.

 

8. FURTHER INFORMATION, COMPLAINTS & CONCERNS

  • 8.1 If you have any concerns in relation to how Cricket Solutions collects and/or processes your personal data, you should contact Cricket Solution’s data protection representative (Jamie Phillips) in the first instance (contact@cricketsolutions.co.uk)

  • 8.2 If you are dissatisfied with how your concern is dealt with by Cricket Solutions, you have the right to report your concern to the Information Commissioners Office (www.ico.org.uk).

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